City Secretary/Finance

City Secretary

In accordance with the City charter, the City Secretary is responsible:

  • To attend all meetings of the city council and keep accurate records of all actions taken by the council;
  • Maintain the official records and files of the city;
  • Administer oaths;
  • Attest contracts, assessment certificates, and other legal documents when executed by the authorized officers of the city;
  • Serve as the election official for all city elections; and
  • Perform such other duties as may be required by the charter, the city council, or state law.

The City Secretary is also required to post all City Council meeting agendas as required by the Open Meetings Act and processes all requests for public records as required by the Public Information Act. The City Secretary also functions as the Finance Director.

Visit the Forms & Documents Page to download an Open Records Request Form.

Finance

The Finance Department is responsible for the cash flows and fiscal operations of the City including the general ledger, purchasing, municipal court, utility billing, investments, debt management, payroll, accounts payable, accounts receivable, and capital assets. The Finance Director also functions as the City Secretary.

The Finance Department has overall responsibility for the efficient and prudent financial administration of the City in accordance with guidelines established by policies, procedures, ordinances, and budgets adopted by the City Council, state laws, Generally Accepted Accounting Principles, and Government Financial Officers Association reporting guidelines. Effective internal controls are maintained to assure the financial responsibility and fiscal management of the City of White Oak’s assets and resources. This department strives to build a solid foundation for financial stability. Other city departments are provided financial support needed to achieve their missions.

Budgets

Contact

Sherry Roberts, TRMC
City Secretary/Finance
906 S. White Oak Rd.
White Oak, TX  75693
903-759-3936 ext. 17
sroberts@cityofwhiteoak.com